409R-B - School Attendance Zones (School Assignment)

  1. Child Care Provisions

    Child care needs may cause parents to request that an elementary/middle school pupil attend a school outside of the established zone. If this need exists, a parent or guardian will complete a child care transfer request form at the base school requesting that the child be allowed to transfer to another school attendance zone. The principal of the receiving school, with the knowledge of the base-school principal, will make the decision as to approval/non-approval of a student transfer request in accordance with the criteria listed below.

    1. General

      1. The parent, because of employment, must secure a child care provider outside the child's attendance zone.

      2. The parent/legal guardian and child care provider must reside in Frederick County.

      3. The receiving principal will:

        1. Verify county residency of parent/guardian with the base-school principal.

        2. Verify the address of the child care provider and that the child is actually under the supervision of the child care provider as stated in the transfer request.

        3. Review student records for grade and program assignment.

        4. Determine space and program availability based upon the following:

          1. Educational program needs of student are available at the receiving school

          2. Current class size less than or equal to desired class sizes for elementary or middle school, or special needs programs

      4. All placements of pupils outside their regular attendance zone shall be for a period of one year or until the end of the current school year, whichever is shorter. Renewal of such placement shall be made upon a yearly basis following the established procedures. The consideration of all requests will occur after July 15. Decisions will be based upon enrollment projections, actual enrollment and school program capacity.

      5. Transportation of students between the home and the child care provider is the responsibility of the parent/guardian. Those students with disabilities who require transportation as part of their individualized education plan, shall be provided transportation to and from their day care provider(s).

      6. Transportation between the child care provider and the school is the responsibility of the parent/guardian unless the child care provider is on an existing bus route to the receiving schools.

      7. A transfer to another school is considered a privilege. Therefore, all transfer students must comply with the Frederick County Code of Student Conduct.

    2. Procedures

      1. The person requesting the transfer must first speak with the principal of the school where the pupil is currently enrolled. The principal should be informed of the reason the parent(s) or guardian(s) feel the transfer is necessary. This enables the principal and the parent(s) or guardian(s) to discuss problems that may be corrected to remove the need for a transfer.

        All transfer requests must be signed by the base-school and receiving principals.

        After the base-school principal signs the transfer request, the receiving principal must approve the transfer in order for it to become effective. The receiving school then becomes responsible for properly registering the student. If the receiving school denies the transfer request, an appeal process is available to the, parent, or guardian and will be directed to the assistant superintendent for administration.

      2. All transfer requests must be submitted on a Child Care Transfer Request form. The transfer request is to be submitted to the principal of the base school. Additional information may be attached to the transfer request form if the parent/guardian wishes to do so.

      3. The parent/guardian will personally deliver the transfer request form to the receiving school after receiving the signature of the base-school principal.

      4. The principal of the receiving school is to review the request following the steps outlined in A.3. of this regulation and indicate approval or non-approval. If approved by the receiving school, the student will be allowed to enroll in the school upon evidence of proper approval and withdrawal from the student's base school.

      5. If a request is denied, the parent(s) or guardian(s) and/or pupil(s) will have the opportunity to appeal the decision. The appeal request must be in writing to the principal of the receiving school who will forward the appeal to the assistant superintendent for administration. If the assistant superintendent for administration is unable to resolve the situation, the appeal will be forwarded to the superintendent and beyond that, to the Frederick County School Board, if necessary. The decision of the school board regarding the appeal shall be final.

      6. Upon receipt of the transfer request, the receiving school principal will inform the parent/guardian of his decision after August 1 for the next school year and within twenty (20) working days if the request is made after the school year begins.

  2. School Assignment Benefit for Staff

    School-based employees who are bona fide residents of Frederick County may request that their school-aged child attend the school at which they are employed or the elementary or middle school closest to their place of employment, by mileage, if the school at which they are employed does not serve the grade level of the employee’s child. Nonschool-based employees who are bona fide residents of Frederick County may request that their school-aged child attend the school closest to their primary work location. To make the request, the employee will complete a School Assignment Benefit for Staff Registration Form and meet the conditions below. Employees who are not bona fide residents of Frederick County may have their child/children attend Frederick County Public Schools pursuant to Regulation 406R-B, Students- Admission of Nonresident Students (Tuition).

    1. The dependent child/children must be enrolled by using the School Assignment Benefit for Staff Registration Form. The registration deadline for current staff is on or before May 15, for the following school year. The registration deadline for newly hired staff is on or before July 31, for the following school year.

    2. The employee is responsible for their child’s supervision before and after the employee’s regularly scheduled work hours regardless of whether the child is attending the school at which the employee works or the elementary or middle school closest to their place of employment. When the child attends the school at which the employee works, supervised care in the employee’s classroom or work area before and/or after the employee’s regularly scheduled work hours is permissible as long as it does not interfere with the employee’s work responsibilities, including but not limited to, attendance at meetings, communicating with parents, or conducting work-related tasks that require confidentiality. It is not permissible for the child to be unsupervised in the employee’s work area. When the employee’s work responsibilities do not permit such supervision, other child care accommodations must be made. When the employee’s child is attending the elementary or middle school closest to their place of employment, the employee is responsible for securing child care before and after school for their child. Under no circumstances, is the student’s school or the school at which the employee works to be responsible for providing child care.

    3. The employee is responsible for student transportation to and from school.

    4. Attending school out of the attendance zone where one resides is a privilege which may be denied by the principal of the receiving school with just cause including, but not limited to, attendance, behavior, or whether it will cause a disruption in school operations.


Cross Reference(s):
Regulation 406R-B, Students- Admission of Nonresident Students (Tuition)

Regulation 409R-A, Students- School Attendance Zones (School Facility Capacity and Pupil Teacher Ratios)

Regulation 409R-B - Appendix A: Request for Attendance Zone Variance Due to Child Care Needs

Regulation 409R-B - Appendix B: School Assignment Benefit for Staff Registration Form

Regulation 409R-C, Students- School Attendance Zones (Transfer of Residence)



Amended: June 17, 1993
Amended: November 12, 1998
Amended: June 11, 2007
Amended: January 8, 2010
Amended: May 10, 2013
Amended: July 3, 2018
Amended: September 12, 2018
Amended: March 19, 2019
Amended: August 28, 2019