603P - Requests for Public Records

Frederick County Public Schools complies with the Virginia Freedom of Information Act (FOIA). Except as otherwise specifically provided by law, all public records are open to citizens of the Commonwealth, representatives of newspapers and magazines with circulation in the Commonwealth and representatives of radio and television stations broadcasting in or into the Commonwealth during the regular office hours of the custodian of such records.  All requests for public records are processed in accordance with Policy 603P - Appendix, Community Relations - Requests for Public Records.

Officers, employees, and members of the School Board who fail to provide public records as required by FOIA because they altered or destroyed the requested records with the intent to avoid the provisions of FOIA are subject to penalties in their individual capacity of up to $100 per record altered or destroyed.

The name(s) and contact information for the person(s) the Frederick County School Board has designated as its FOIA Officer(s) shall be made available in a way reasonably calculated to provide notice to the public, including posting at the Frederick County Public Schools Administration Building, posting on the school division’s website, or including such information in its publications. The FOIA Officer(s) serve(s) as a point of contact for members of the public in requesting public records and coordinate(s) the Board’s compliance with FOIA.  The FOIA officer(s) receive(s) training at least once during each consecutive period of two calendar years beginning on the date on which the FOIA officer last completed a training session by the board’s legal counsel or the Virginia Freedom of Information Advisory Council.  

Legal Reference(s):
Code of Virginia, 1950, as amended, Section(s) 2.2-3704, 2.2-3704.2, 2.2-3714

Cross Reference(s):
Policy 603P - Appendix, Community Relations - Requests for Public Records

Adopted: February 6, 1990
Amended: August 16, 2016
Amended: July 19, 2017
Amended: January 2, 2019
Amended: May 7, 2019
Amended: June 18, 2019
Amended: June 16, 2020