717P - Sale/ Exchange/ Lease/ Disposal of Property

As provided by law, the school board has the authority to sell upon approval of the local governing body, exchange, or lease its property, real or personal.  The school board has the authority to dispose of any obsolete equipment and materials as provided by law and Board policy.  The school board does not have the power to make a gift of school property except as allowed by law (reference §22.1-199.1 and §22.1-129).

No school board member, employee, or any spouse or relative residing in the same household as any school board member or employee may accept, bid, or benefit from the disposal of any surplus property valued over $500.  This does not apply when the surplus property is disposed of through a third party public auction or sealed bid. Procedures regarding the disposal of surplus property have been established and are included in the Purchasing Procedure Manual.

Real Property

The sale, exchange, or lease of surplus real property shall be in accordance with state law.

Personal Property 

The superintendent shall be authorized to dispose of surplus personal property not exceeding five thousand dollars ($5,000) in current fair market value.  The superintendent shall make every effort to ensure receiving the best possible price.  The re-use or redeployment of equipment and materials within the school division shall be encouraged whenever practical. 

Disposal of Surplus Personal Property 

Property determined to be surplus, obsolete, or salvageable shall be disposed of when approved in accordance with the above criteria.  The following methods of disposal may be used after approval:  
  1. Trade-in value on purchase of other items

  2. Repair and redistribution

  3. Transfer to county/city agency

  4. Sale to other school divisions

  5. Sale by competitive bids or public auction. Use of public auctions by electronic means is permissible.

  6. Cannibalization

  7. Dispose of as scrap

  8. Sale or donation to Virginia non-profit organizations exempt from taxation under Section 501c(3) of the Internal Revenue Code. 
Obsolete Educational Technology Equipment 

The superintendent is authorized to dispose of obsolete educational technology hardware and software being replaced pursuant to Virginia Code §22.1-199.1 and §22.1-129.  Any such donations shall be offered to other school divisions, to students, as provided in Virginia Board of Education guidelines, and to preschool programs in the Commonwealth.  In addition, the school board may donate such obsolete educational technology hardware and software and other obsolete personal property to a Virginia non-profit organization which is exempt from taxation under § 501(c)(3) of the Internal Revenue Code.  

Trade-in (Exchange) of Non-Surplus Personal Property 

The superintendent shall be authorized to trade-in non-surplus personal property on the purchase of new property/equipment provided that the trade-in value of the item is $50,000 or less.

 
Legal Reference(s):  
Code of Virginia, Section(s) 22.1-129, 22.1-199.1, 22.1-79, 2.2-3108 B.2, 2.2-3109 C.3, 2.2-3110 A.7

 
Adopted: February 6, 1990
Amended: August 21, 2007
Amended: November 3, 2010
Amended: January 2, 2018