550R-A - Sick Leave Bank

  1. Eligibility

    1. Membership in the sick leave bank shall be voluntary and open to all full-time and permanent part-time employees except those in the VRS Hybrid retirement plan who are eligible for the disability plans outlined in Section II. of this regulation.

    2. Each eligible employee who accumulates sick leave is eligible for membership and may become a member by donating two days (in hourly equivalents) of sick leave upon joining, and one day thereafter whenever an assessment is required.

  2. Enrollment

    1. An eligible employee may enroll between July 1 and October 1 of each year, or within 30 days of employment if hired after September 1st. An employee must be enrolled in the plan for 60 WORK-DAYS to be eligible to utilize the benefits of the sick leave bank.

    2. Membership in the bank shall be continuous unless the employee informs the sick leave bank administrator of his/her intent to withdraw from participation in the bank.

  3. Application for Use of Sick Leave Bank Benefits

    1. A member must make application for use of the sick leave bank prior to or within 10 working days after using all accumulated sick leave.

    2. A doctor's certificate (as provided in the application form) is required before a sick leave bank member can use the bank.

  4. Use of Sick Leave Bank

    1. A member may draw a maximum of forty-five (45) days per school year from the bank. A member is not required to replace the days used.

    2. The sick leave bank can only be used for an employee's personal illness.

    3. To qualify for sick leave bank draws the member must:

      • HAVE BEEN ABSENT FOR THIRTY (30) CONSECUTIVE DAYS (absences shall be deemed consecutive if they occur within 20 days from the last RELATED absence caused by a chronic and recurring illness or medical condition);

      • HAVE DEPLETED ALL OF HIS/HER EARNED AND ACCUMULATED SICK LEAVE; AND

      • HAVE BEEN ABSENT BECAUSE OF A PROLONGED, CATASTROPHIC, OR LONG-TERM ILLNESS, INJURY, OR MEDICAL CONDITION.

      The first thirty (30) CONSECUTIVE days of absence due to illness, injury, or disability will not be covered by the bank but will be charged to the employee's sick leave. If the employee does not have adequate sick leave to meet the 30-consecutive-day requirement, the difference between the 30-day requirement and the employee's sick leave balance may be charged to "LOW-DOCK" days.

      An EXEMPT employee who is a member of the sick leave bank and has used all of his sick leave may be paid "LOW-DOCKS" equal to the EXEMPT employee's daily rate less the daily rate for degreed-substitutes, for a maximum of thirty days (30) days per school year during a continuous absence.

      A NON-EXEMPT employee who is a member of the sick leave bank and has used all of his sick leave may be paid "LOW-DOCKS" equal to one-half of the NON-EXEMPT employee's daily rate, for a maximum of thirty days (30) days per school year during a continuous absence.

      "Low-dock" days may be used only to satisfy the 30-day-consecutive-absence requirement for utilization of sick leave bank benefits. "Low-docks" are not eligible for "routine" or intermittent absences.

    4. Absences occurring after the member returns to work from sick leave bank shall be charged to full-dock unless:

      • such absence(s) may be covered by the members personal leave, annual leave, or other leave allowance(s), or

      • such absence(s) are applied to the members remaining sick leave bank balance because the member has suffered a RECURRENCE OR RELAPSE within 20 working days after returning to work from the related chronic illness, injury, or medical condition.

      Subject to the above exception, members must return to work and meet the 30-day qualification requirements (as defined in paragraph D-3) before becoming eligible for additional sick leave bank benefits.

  5. Assessment and Termination

    1. The number of sick leave days in the bank shall be administratively determined based on use and number of employees who avail themselves of the bank. Additional days of sick leave will be assessed as the bank is depleted below the established level.

      Notification of such assessment shall be sent to each member at the time of assessment. If a member declines the assessment, his/her sick bank membership shall be canceled.

    2. If a member has no sick leave to contribute at the time of assessment, he/she shall be dropped from membership in the bank. The member may rejoin the bank by donating the assessment day(s) from the sick leave allowances that are later posted to his account.

    3. Upon termination of employment or cancellation of membership, a participant will not be permitted to withdraw or be paid for his contributed day.


Adopted: February 6, 1990
Amended: September 3, 1991
Amended: August 17, 1992
Amended: July 6, 1999
Amended: October 25, 2001
Amended: April 9, 2008
Amended: July 1, 2015
Amended: September 24, 2018