123R - Communication with the Staff

Employees may express their concerns and suggestions to the board by writing a letter in hard copy or electronic form to the board and submitting it to the superintendent with a copy to their immediate supervisor.  They may also speak to the board at a meeting by arranging in advance, through the superintendent, to be included on the agenda.  They may also speak during the Citizen/Staff Comments, as provided for on the meeting agenda.  They may speak for themselves or for other employees when authority can be shown.  In no case shall there be any reprisal against an employee for communicating with the board by one of these procedures. 

This regulation is not intended to restrict or replace communication between the administration and other employees in administrative and supervisory matters delegated by the board to the superintendent and administrative staff.  Employees shall confer with their immediate supervisor on matters of concern before communicating with the superintendent and are encouraged to confer with the superintendent before communicating formally with the board.

This regulation is not intended to replace the grievance procedure established by the board in those incidents to which the formal grievance procedure is applicable.  The regulation is also not intended to limit opportunities for informal communication.
  1. Administrative Staff Meetings 

    1. Membership

      Administrative staff meetings shall include all school principals and administrative and supervisory personnel assigned to the central office.

    2. Meetings

      Periodic meetings shall be held with the superintendent or his/her designee.

    3. Functions

      1. To facilitate communication between the board, central administrative staff and school administrators.

      2. To serve as a clearinghouse for current issues and needs.

      3. To advise on regulations implementing board policies.

      4. To address matters of interest to schools and the division.


  2. Faculty Advisory Committee

    1. Membership

      Faculties in each elementary school and the special services division will select one representative and one alternate annually to serve on the faculty advisory committee for a term of one year. Faculties in each secondary school campus are requested to select two representatives and one alternate.

    2. Meetings

      Monthly meetings during the school year shall be held with the superintendent or his/her designee. Personnel who are not on the committee may also attend these meetings.

    3. Functions

      1. To facilitate communication between the board, central administrative staff, and staff members.

      2. To serve as a clearinghouse for current issues and needs.

      3. To advise on regulations or school board policies.

      4. To address matters of interest to schools and the division.


  3. Classified-Personnel Advisory Committee 

    1. Membership

      Representatives of classified staff shall be selected by each school facility transportation and buildings and grounds to serve on the classified personnel committee.

    2. Meetings

      Periodic meetings shall be held by the superintendent or his/her designee with representatives of support personnel.

    3. Functions

      1. To facilitate communication between the school board, central administrative staff, and classified personnel.

      2. To serve as a clearinghouse for current issues and needs.

      3. To advise on regulations or school board policies.

      4. To address matters of interest to schools and the division.

Adopted: March 1, 1983
Amended: June 11, 2007